Kiosk, Auto-Session & Auto-Finalize
RoundBoss supports a hands-free simulator operations mode: the Bridge creates today’s sessions automatically, players check in at the bay’s kiosk, the kiosk launches GSPro on the right course, and completed rounds are finalized without manager intervention.
Simulator features require a Golf Course plan. See Billing.
Kiosk Mode
The kiosk is a touch-friendly screen served by the RoundBoss Bridge on the simulator PC — there is no batch file or separate browser setup. It is also reachable from inside GSPro: the Bridge installs a RoundBoss Check In button in the header bar of GSPro’s main menu that opens the kiosk home over the game. The button is there whenever GSPro sits at its main menu, whether or not a league plays tonight; it is hidden only while a round is being started or played.
Kiosk Screens
1
Home
Three buttons: League, Challenges and Play GSPro normally. League opens the league check-in (behind the League Access password); Challenges opens the facility’s live challenges (no password, see Challenges); Play GSPro normally hands the bay back to regular play. While a group is checked in on the bay, the home screen also shows “Tonight: <league>” and League goes straight back to that group’s check-in.
2
Select League
When exactly one league is scheduled today, League opens its check-in directly. With several, the kiosk lists only today’s leagues (league name, holes, week number, date), plus a Show all leagues button for makeups. With none scheduled today, it lists the leagues whose weeks are still open for play this week. If nothing is open at all you see “There are no scheduled league rounds for today.”
3
Player Check-In
The league roster with a checked-in counter and a Search your name box for long rosters. Players tap their name to check in. A golfer can also check in from their phone: open their RoundBoss player link, tap QR Check-in, and scan the bay’s check-in QR code (the facility shows or prints it from the Sim Bay Bridges card); the kiosk marks them checked in as soon as the scan lands. Players already playing or checked in at another bay are greyed out.
4
Add guest (optional)
A checked-in golfer can bring a friend who is not in the league: tap Add guest. Guests get reserved names (Guest 1, Guest 2, ...), play the round in GSPro, and never appear in RoundBoss scoring or leaderboards. Check in at least one league golfer first; league golfers and guests together can fill GSPro’s 8 player slots. Add guest is not offered for Scramble, Alternate Shot or Best Ball rounds, or on the Resume Round screen.
5
Start Round
Once the group is checked in, tap Start Round. A short countdown runs, the kiosk writes the league settings, and GSPro launches on the league’s configured course with the checked-in players.
Other Kiosk Screens
| Screen | When you see it |
|---|---|
| Resume Round | GSPro crashed or was closed mid-round. Tap Resume Round on the check-in screen: recorded shots are kept, league settings stay locked, and GSPro continues from the last hole played. |
| Round Already Recorded | Start Round was tapped for a group that already has recorded shots. The kiosk will not restart the round on its own. Game crashed? Use Resume Round. Need a do-over? Ask the league manager to Scrap Round from the league’s Simulator tab — then Start Round becomes available again. |
| Course Not Installed | The league’s GSPro course folder is missing on this bay. The round is not started (it would load the wrong course). Install the course in GSPro, or have the league manager pick an installed course. |
| League Access | A password prompt (on-screen keyboard with a digit row) that protects the league controls — the league list, check-in, starting, resuming, and exiting league sessions. Once entered it stays unlocked for 4 hours. The home screen and Challenges never ask for it; Play GSPro normally asks for it only while golfers are checked in on the bay or a challenge stage had a shot in the last 10 minutes. |
| Free Play Mode | Shown after Play GSPro normally. Play GSPro with any settings you like. To start a league round or a challenge later, tap the RoundBoss Check In button on GSPro’s main menu. |
| End attempt (staff) | On the Challenges screen while a stage is running. Ends a stuck challenge attempt (for example when GSPro could not load the course) and keeps the bay in RoundBoss. Staff type the kiosk (League Access) password each time. The attempt will not score and counts as one of the golfer’s attempts if any shots were recorded. See Challenges. |
| Exit League Mode | Clears the bay’s round state and returns GSPro to normal play (confirmation required). |
Auto-Session
The Bridge automatically creates simulator sessions for today’s scheduled league weeks. This eliminates the need for a manager to manually start sessions each day. Creating a session by hand (New Session in the Simulator tab) is only a fallback.
How Auto-Session Works
- When the Bridge starts, it checks for today’s scheduled league weeks
- It periodically re-checks for newly scheduled events
- For each league week scheduled today, it creates a session (or reuses an existing one)
- If a session already exists for the same week and bay, the existing session is returned (no duplicates)
| Scenario | Behavior |
|---|---|
| League week scheduled today | Session created automatically |
| Session already exists for this week + bay | Existing session reused (no duplicate) |
| No leagues scheduled today | No sessions created, Bridge stays idle |
| Multiple leagues scheduled | One session per league week |
Requirements
Auto-session requires:
- The Bridge is installed and running (see Bridge Installation)
- At least one league has a week date matching today
- The league was created as a Simulator league in the wizard (or has a course linked to a GSPro course)
Auto-Finalize
When all players in a session complete their round, the Bridge can automatically finalize scores into official league match records.
What Finalization Does
1
Map players
Maps each checked-in player to their league match for the week.
2
Write scores
Writes hole-by-hole scores from the live session into the official match record.
3
Mark completed
Marks the session as Completed once the week's last group is finalized: every golfer on the week's schedule has a card and nobody is still checked in on a bay. Finalizing an earlier group keeps the session open for the rest of the night.
4
Update leaderboard
Updates the leaderboard in real-time.
Once finalized, scores become the official league record. They appear on the leaderboard, in player portals, and in season standings.
| Player Status | Finalization Result |
|---|---|
| Checked in, round complete, match found | Scores written to official match record |
| Checked in but no match for this week | Reported as error in finalization summary |
| Incomplete round (not all holes in the round played) | Skipped by auto-finalize (manager can force-finalize manually) |
For Scramble, Best Ball, and Alternate Shot, each team finalizes separately. One team's failed card does not hold up the others — it's named in the finalization summary with the error, that team's golfers stay checked in, and the session stays open until the card goes through (or the manager stops the session).
Manual Finalize
If scores do not wrap up automatically (e.g., a player did not finish), you can do it yourself from the Simulator tab. Open the session, click Finalize Scores, check Force finalize if needed, and click Confirm Finalize.
Session Lifecycle
A simulator session moves through these statuses:
| Status | Meaning |
|---|---|
| Pending | Session created, waiting for players to check in |
| Active | Players checked in, waiting for round to start |
| Round Started | GSPro round in progress, live scores streaming |
| Completed | Scores finalized into official league records |
Stop vs. Scrap
Managers have two controls on an active session in the Simulator tab:
- Stop Session — ends the session without writing scores. Use it to cancel a session (wrong week, technical issues, round will not count). Stopped sessions are archived and can be viewed by toggling “Show archived sessions.”
- Scrap Round — wipes the session’s recorded shots. Then choose Scrap & replay (the group stays checked in and can start again from the kiosk) or Scrap & send home (the group is checked out and the bay is free). You choose which players to scrap and enter a reason; the action is audit-logged and listed in the session’s scrap history. This is the only way past the kiosk’s Round Already Recorded screen.
Manager Un-Check-In
If a player checks in to the wrong bay or session, managers can remove their check-in and let them try again.
- In the Simulator tab, find the active session and click the X button next to the checked-in player
- The player's check-in is removed and they can re-check-in to the correct bay or session
- Un-check-in is only available for active (non-completed) sessions
Last Week Play Window
The play window for the last week of a season uses the same interval as the gap between previous weeks. For example, in a weekly Monday league, every week has a 7-day play window. The last week also gets a full 7-day window rather than expiring on its start date. This ensures players always have the expected amount of time to complete their final round.
Troubleshooting
| Issue | Solution |
|---|---|
| Session not created automatically | Check that today's date matches a league week date. Verify the Bridge service is running |
| Kiosk shows no leagues today | The league needs a week dated today and must be a Simulator league. Check the schedule in Schedule → Weeks |
| Player not on the check-in list | The player must be in the league roster. For QR scan check-in, their phone must have their RoundBoss player link open |
| Start Round shows Round Already Recorded | Use Resume Round after a crash, or have the manager Scrap Round from the Simulator tab for a do-over |
| Start Round shows Course Not Installed | Install the league's course in GSPro on that bay, or change the league's GSPro course to one that is installed |
| Auto-finalize not triggering | All players must complete every hole in the round. Check the session detail for incomplete rounds |
| Scores not appearing after finalize | Ensure the player has a match assigned for this week. Check the finalization summary for errors |
GSPro is a trademark of its owner. RoundBoss is independent software and is not affiliated with or endorsed by GSPro. Course names and designs belong to their respective owners.