Course Owner Setup
Course owners and facility operators can request access to Golf Course Mode, which provides a dedicated dashboard for managing facilities, tracking golfer activity, and running events through RoundBoss.
Overview
Golf Course Mode is separate from the league manager interface. Once approved as a course owner, you get access to a facility management portal where you can create facilities, manage courses, post announcements, create events, and view analytics.
Requesting course owner access is free. Facility plans (Golf Course Starter and Pro) are paid — per facility, as a 6-month Season Pass or Annual term — and unlock the simulator features while covering every league linked to the facility with no per-seat fees. See Billing and Season Pass & Annual Plans.
Requesting Course Owner Access
Any existing RoundBoss manager account can request course owner access.
Only one pending request is allowed at a time. If you already have a pending request, the form will show its current status instead.
Approval Flow
After submitting your request, a RoundBoss administrator reviews it.
| Status | Meaning |
|---|---|
| Pending | Your request has been submitted and is waiting for admin review |
| Approved | Your account has been upgraded to course owner. You can now access Golf Course Mode |
| Rejected | The request was not approved. Admin notes may explain why. You can submit a new request |
You can check the status of your most recent request at any time from the Course Owner Request page. An email notification is sent to the admin team when a new request is submitted.
After Approval
Once approved, you will see a new Golf Course Mode link on your manager dashboard that takes you to the course owner portal.
Setting Up Your First Facility
Adding Courses to a Facility
Managing Simulator Bays
If your facility has golf simulators, you can register bays that connect to the RoundBoss Bridge:
What Course Owners Can See
Course owners have access to analytics and round data scoped to their facility.
| Data | Visible to Course Owner |
|---|---|
| Rounds played at their facility | Yes |
| Golfer round history at other facilities | No |
| League scores from leagues at their facility | Yes (via linked leagues) |
| Golfer personal profile details | No — only what the golfer shares during check-in |
Facility Features
Once set up, course owners can use these facility features:
- Announcements — post updates visible to golfers who check in at your facility
- Events — create tournaments, clinics, or social events with date, time, and capacity
- Promotions — advertise deals or specials to your golfer community
- Analytics — view round counts, usage trends, and golfer frequency (period selector, retention, popular tee times, per-course breakdown)
- League Linking — connect leagues that play at your facility for golfer import and shared data
- Golfer Check-In — provide a public check-in page for walk-in and event golfers
- Solo Customer Invite — invite individual customers (no league required) and onboard them under your facility brand
- Embed Standings Widget — drop a live leaderboard iframe into your facility website
- Facility Messaging — 1-on-1 DMs and broadcasts to your active facility players
Inviting Solo Customers
You can onboard individual customers directly under your facility brand without going through a league. From the facility detail page, the Solo Customers card lets you:
League Linking
Connecting a league to your facility means the league is covered by the facility's Golf Course plan (no per-seat fees), and enables simulator bridge routing and shared standings.
- For course owners — The Linked Leagues card on the facility detail page lists every league associated with your facility, their format, and their owner.
- For managers — If you also manage leagues that should belong to your facility, RoundBoss shows a blue "Link this league to your facility..." banner on your league pages with one-click link buttons. The banner is dismissible per-league.
- Importing Golfers — The Import Golfers action is gated. You can import into leagues you manage. For Path-B linked leagues (where a different manager has linked their league to your facility), the Import Golfers button is hidden — the manager controls their own roster, and the server enforces this guard. This protects manager autonomy from facility-side roster changes.
Embed Standings Widget
Each facility has a stable share token that powers a public embed at /embed/standings/{token}. Drop the iframe into your facility website and standings stream live: hero header with your facility logo, landing grid for every linked league, podium chips for top-3, weekly results, skins, CTP, and Longest Drive. The token survives facility ownership transfers, so embed URLs don't break when a facility changes hands.
Facility Messaging
Course owners can send 1-on-1 DMs or broadcasts to their active facility players. "Active" means the player is in a currently-linked league, OR they have an active solo customer record at your facility.
Troubleshooting
| Issue | Solution |
|---|---|
| Cannot find the Course Owner Request page | You must be logged in as a manager. Navigate to the manager dashboard and look for the Course Owner Request link |
| Request stuck on Pending | Admin review is manual. If your request has been pending for an extended period, contact RoundBoss support |
| Already a course owner but cannot see facilities | Ensure you are accessing the course owner dashboard (not the league manager dashboard). Look for the Golf Course Mode link on your manager dashboard |
| Cannot submit a new request | You can only have one pending request at a time. Wait for the current request to be reviewed, or contact support |